LOOKING GLASS CARE / FREE PRACTICAL TOOL

International employee date checker

Turn dates you have verified into a clear review list and suggested reminders. Use this alongside the international recruitment guide and your secure HR records.

A reminder tool, not an eligibility decision. It does not check visas, documents, DBS records or driving entitlements. It does not send reminders or upload data. Blank fields remain unverified. An overdue date prompts a review; it does not establish that a person cannot work.

1. Enter the dates you have checked

Employee reference (optional)Use an internal reference. Do not enter passport, visa or DBS numbers.

Review as atCalculations use this calendar date.

Permission end date, if applicableUse verified immigration information. Passport expiry and share-code validity are different dates.

Required right-to-work follow-up dateConfirm whether a repeat check is required and the appropriate deadline. EUSS pre-settled status does not by itself require repeat checks under the current guidance.

Passport expiry (administrative reminder)This is not automatically the end of permission to work.

Next DBS review under your policyA DBS certificate has no official expiry. Use your justified review schedule; this tool does not invent a renewal interval.

Confirmed driving entitlement review/deadlineFirst use the DVLA checker for the actual licence and circumstances. An exchange window may be longer than permission to drive.

Work-driving insurance review/expiryOnly relevant if driving is part of the role. Confirm the actual policy and work use.

2. Review and assign follow-up

Item	Verified date entered	Review status	Suggested reminder dates

Reminder dates are 90, 30 and 7 calendar days before the entered date. These are planning suggestions, not statutory periods. If a suggested reminder has passed, review the item now and agree the next action.

3. Complete the actual checks

Assign an owner, record the evidence and complete the required check using the official service. Enter reminders in your own secure calendar or HR system. For an outstanding application or uncertain status, follow Home Office guidance and use the Employer Checking Service where required; do not make an automatic employment decision from this table.

Home Office right-to-work checks · DBS Update Service guide · DVLA licence checker · DVLA exchange checker

Review the guidance before using the result. Prepared on 18 September 2026. The final Home Office guidance is effective from 1 October 2026; check its broader scope and the actual contractual arrangement before making an employment decision.